Annual Meeting Highlights​

The venue for this year's meeting at Lake Junaluska provided a beautiful backdrop for a perfect autumn afternoon. We saw new faces at the meeting this year, along with some we have not seen in a while. Thank you to all who were able to attend and share your thoughts which contributed to a successful meeting.

 

You, the members, achieved two milestones this year! The Amended and Restated Declaration and the Amended Bylaws were overwhelmingly approved providing the Association with a solid foundation for years to come. Visit the Documents page of the website if you would like to download a copy of the Declaration or Bylaws.

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Electronic Payments

For the first time, beginning in approximately mid November 2025, an online payment portal will be available to facilitate payments for the 2026 Annual Dues. The portal can be found on the home page of the website.  Selecting the button, "Pay My Bill", located in the page header, will open the portal where you will be able to choose your desired method of payment: debit card, credit card or ACA directly from your banking account.

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Annual Assessment and Impact Fees

Since 2011, the Annual Assessment (Dues) have remained the same at $445. Over those 15 years, the costs of road maintenance and grounds maintenance have only increased. At the August 13, 2025, Board meeting, the Directors unanimously approved raising the Annual Assessment by 10%* to $490 for a single lot and/or for every two lots previously combined. 

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The Board also unanimously approved raising the Impact Fee by 10%* to $1,714. The Impact Fee is due when a building permit is issued for the construction of a residential dwelling and utilized to cover a portion of road repair costs due to construction activity.

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*The Annual Assessment and Impact fee changes were implemented in accordance with Section 3.4 and Section 3.8, respectively, of the Amended and Restated Declaration.

 

2026 Directors, Officers and Budget

Members also voted for two Director positions and ratified the 2026 Budget. Scott Davidson and Larry Gist were elected to serve the 3-year term beginning January 1, 2026, through December 31, 2028.

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The 2026 Officers were announced: Shane Trantham, President; Dana Trantham, Vice-President and Co-Treasurer; Anne Steptoe, Co-Treasurer. The Secretary position remains open.

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Departing Directors and Officers

On behalf of all POA members, our President, Shane Trantham, provided a heartfelt appreciation and thank you to Bob Goelz, Sue Gist, Erman DAlesandro and Roberta DAlesandro. These members have dedicated years of service and countless hours of work to The Willows. 

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Annual Meeting Minutes

The minutes of the 2025 Annual Meeting will be available in the Agendas/Minutes section of the Member Info page after approval of the minutes by the Directors at the January 14, 2026, Board Meeting. If you would like to join us for the January meeting, visit the Events page for meeting information and RSVP.

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